Terms and conditions and Privacy Statement

  1. Non-Discrimination Policy: Buddy Ball is dedicated to creating an inclusive and diverse community. We do not discriminate on the basis of race, color, religion, gender, sexual orientation, disability, or national origin in any of our programs, activities, or services.
  2. Code of Conduct: All participants, volunteers, staff, and supporters of Buddy Ball are expected to adhere to a code of conduct that promotes respect, kindness, and sportsmanship. Harassment, bullying, or any form of disrespectful behavior will not be tolerated.
  3. Participant Registration: Participants must complete a registration form that includes relevant medical and emergency contact information. We ensure that appropriate accommodations are made for individuals with disabilities to participate fully.
  4. Volunteer Screening: All adult volunteers working directly with participants must undergo a thorough background check to ensure the safety of our participants.
  5. Training for Volunteers: Volunteers will receive comprehensive training on working with individuals with disabilities, including sensitivity training, communication techniques, and emergency procedures.
  6. Health and Safety: 
    1. First Aid: Trained personnel will be available during all events and programs to administer first aid when necessary.
    2. Emergency Procedures: A clear and detailed emergency plan will be in place, and all staff and volunteers will be familiar with its protocols.
    3. Medical Emergencies: If a participant requires immediate medical attention, staff and volunteers will take appropriate action and inform the emergency contact immediately.
  7. Participant-Staff Ratios: To ensure adequate supervision and support, we maintain appropriate participant-staff ratios during all activities and events.
  8. Communication: Effective communication is vital to our organization. We will maintain regular communication with participants, volunteers, parents/guardians, and the community through email, social media, and other channels.
  9. Privacy and Confidentiality: We will safeguard the privacy of all participants and volunteers, ensuring that personal information is used only for organizational purposes and not shared without consent.
  10. Fundraising and Financial Management: 
    1. Transparent Financial Practices: Buddy Ball will maintain transparent financial practices, providing regular financial reports and accounting for all funds received and expended.
    2. Ethical Fundraising: All fundraising efforts will adhere to ethical standards and comply with local laws and regulations.
  11. Program Evaluation and Improvement: We will regularly evaluate the effectiveness of our programs and seek feedback from participants, volunteers, and stakeholders to identify areas for improvement and better meet the needs of our community.
  12. Conflict Resolution: Buddy Ball is committed to addressing conflicts in a fair and respectful manner. A designated person or committee will be responsible for resolving disputes between participants, volunteers, or staff.
  13. Media and Public Relations: All media releases and public relations materials will be approved by designated staff to ensure consistency with our organization’s mission and values.
  14. Board Governance: The Board of Directors will provide oversight and strategic direction for the organization, ensuring compliance with all policies and procedures.